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Drop-off/Pick-Up

Morning Drop-Off

Preschool

Unless students are attending extended care, preschool parents should park in the back of the building on the blacktop and enter with their student through the center, back doors. Only one parent may enter the building and must be wearing a mask. Upon entry, students and parent will be screened (temperature taken – attestation delivered via app or “paper ticket”). Proceed to your child’s preschool classroom to sign your student in for the day. Parents exit through the middle back door. Preschool sign-in begins at 8:10 AM. Preschool families with a K-8 grade student may also enter from the back entrance.

Extended Care

 Families should park in the front parking lot and walk their student into the gym entrance closest to the office. Only one parent may enter the building and must be wearing a mask. Upon entry, students and parent will be screened (temperature taken – attestation delivered via app or “paper ticket”). Students must be signed in by a parent/guardian.

K-8th Grade

Parents should drive into the north entrance of the parking lot and pull alongside the church. Students may exit the vehicle and walk along the sidewalk to their proper entrance. 6th through 8th graders may enter through the gym door closest to the church beginning at 8:10 AM. K-5th grade students with last names beginning with A-M (and no other siblings arriving earlier) may begin to arrive and enter through the front office doors at 8:10 AM. K-5th grade students with last names beginning with N-Z (and no other siblings arriving earlier) may begin to arrive and enter through the front office doors at 8:20 AM. Please do not drop off your student before 8:10 AM.

Afternoon Pick-Up

Preschool 

Parents should park in the front of the building and enter through the front office doors. Only one parent may enter the building and must be wearing a mask. Upon entry, the parent will be screened. Proceed to your child’s preschool classroom to sign your student out for the day. Exit through the main office.

Extended Care

Parents should park in front of the building and enter through the gym entrance closest to the office. Only one parent may enter the building and must be wearing a mask. Upon entry, the parent will be screened. If K-8 student, pick up/sign out will be in the gym. If preschool, proceed to the preschool extended care room to sign out your student.

K-8th Grade

Families should drive to the back of the school, entering the north/east driveway off Alberta and leaving by the west driveway on “A Street.” Older grades will be dismissed first and will gather younger siblings as classes are released outside. Students will wait outside with the teachers (socially distanced) on duty to be picked up by their families. Please do not park along the alley and get out of your car as this disrupts the flow of traffic. Families will wait together and load into their family vehicle.

If you need to change after school plans for your student, please notify the office prior to 2:30 pm. Students will not be permitted to call parents to change plans (i.e. go to a friend’s house, etc.). Arrangements need to be made before school and the office should be notified. This is for student safety. Students not picked up by 3:05 pm will be taken to Extended Care and you will be charged the Extended Care rate.

School Mass

School Liturgy begins at 12:30 PM on Wednesdays. All students, Kindergarten through 8th grade, are expected to participate at weekly Mass. Families are encouraged and welcome to attend school Masses. Please see the St. Charles' COVID-19 Safety Plan for more information on attending Mass.

Extended Care

Extended Care is the before and after-school care program at St. Charles Catholic School. The Extended Care Handbook is included in your back-to-school information packet. It is available for students in preschool through age 12. All students preschool through age 12 have access to before and after school care Monday-Friday.

Fees: $6 per hour, billed in 1/2 hour increments.

Spokane Virtual Learning (SVL) – After School

Due to Spokane Public Schools beginning the year in fully remote learning, SVL staff is not permitted to hold our normal afterschool lab times. Students will still access SVL during the school day.

Class Size

The number of students in any self-contained classroom shall not exceed the number of pupils listed below:

Preschool (20)

Kindergarten (24)

Grades 1-3 (28)

Grades 4-6 (30)

Grades 7-8 (32)

Class size may be increased with an aide depending on enrollment.

*Due to COVID-19 precautions, classrooms shall not exceed a number which does not allow for 6 ft. social distancing.

Attendance

Regular attendance is required of all students to support their academic success. The interaction and personal relationships between students and teachers and between students and peers are aspects of education that cannot be made up once they are missed. Therefore, it is important to emphasize regular class attendance. It is the student’s responsibility to make up all missing work due.

Family vacations should coincide with school holidays. Students who leave school for family vacations or other related extended periods of time will have the same number of days missed making up their work upon return to school. Teachers will not provide homework in advance since experience shows that the work is rarely completed and generally has to be reassigned after the student returns.

Families have the option to provide the teacher with a homework note in the event of a family emergency. A parental/guardian note will not be accepted for sporting events, recitals or other extracurricular activities.

Excessive absences (defined as 10% of the attendance period) may result in necessitating a doctor’s note to excuse further absences.

Students in Kindergarten through 8th grade will be considered tardy after 8:30 am. If tardy, a parent/guardian must sign the student in at the office. Students are then to go directly to their classrooms. Tardy and absence information will be kept by teachers. Excessive tardiness will result in a meeting with the principal.

School-wide Discipline Policy

Self-discipline is our ultimate goal. For some infractions or for serious academic negligence, students may be placed on probation, which may prevent them from participating in school activities. Please note that harassment is now listed as a serious offense. Also, as per Washington State law, any student bringing a gun or dangerous weapon to school will be referred to the criminal justice system or juvenile delinquency system.

Teacher and Parent Responsibility

Basic classroom discipline is the responsibility of the teacher and the students. The teacher holds both the authority and the responsibility to implement the philosophy, goals, objectives and policies of St. Charles School. Should an individual fail to exercise self-discipline, it may become necessary to apply appropriate measures to promote the values of the school and to safeguard the rights of others. Corrections, remedial behaviors or services, temporary removal from the classroom with the voluntary return to class when the student is able to follow rules, and conferences with parents and/or Principal may be included among the measures taken. Parents will be involved in cooperative remedial action whenever this seems necessary and appropriate. The following is a description of the disciplinary procedure:

  • Disciplinary action first involves the teacher and the student. Each teacher is expected to establish and consistently follow through with prescribed consequences. Parents are notified if the behavior continues.
  • Repeated or serious offenses are brought to the Principal’s attention. A conference is held with the teacher, student and Principal.
  • If unacceptable behavior persists, a conference is held with the parents, student, teacher and Principal.
  • The Principal’s major responsibility concerning student discipline is to administer the overall procedures and policies of the school.

Disciplinary Measures for Serious Offenses

The Diocesan Regulations concerning suspension and expulsion will be our guidelines for serious disciplinary infractions. Diocesan Regulation #5114.1 states the following: The following are serious offenses which will subject a student to disciplinary action with possible suspension or expulsion:

  • Serious and willful destruction of school property.
  • Repeated and open disrespect.
  • Repeated disobedience of school rules after sufficient warning to student and parents.
  • Moral infractions injurious to the students.
  • Serious and/or repeated stealing.
  • Use or distribution of tobacco in any form on the school premises.
  • STATE LAW PROHIBITS SMOKING OR VAPING ON SCHOOL GROUNDS AND AT SCHOOL EVENTS (INCLUDING SPORTS) BY ANYONE!
  • Sale of, possession of, use of, or being under the influence of alcoholic beverages or illegal drugs, inhalants, marijuana, narcotics of any kind, or hallucinatory drugs.
  • Possession or unauthorized use of dangerous weapons or explosives.
  • Possession or distribution of pornographic materials.
  • Improper or abusive language.
  • Any activity defined as criminal under the laws of the State of Washington and and/or its subdivisions.

The following steps will be taken and must be in place in cases of serious misbehavior when suspension or expulsion is being considered:

  • Documented teacher conference with the child about the problem.
  • Documented conference with the student, parents and teacher (Principal if necessary).
  • If the problem persists, a documented conference with parent, teacher, student and Principal will be held to define a solution in writing. The student will be placed on one month’s probation. The Pastor will be notified.
  • If disciplinary action is required during that month or thereafter, the student is suspended for three days and is required to make up all his or her assignments.
  • Readmission after suspension requires a parent, teacher, and Principal conference before the student may return to the classroom.
  • Any additional serious infraction during the school year shall result in either automatic suspension or expulsion.
  • In the case of expulsion, all parties involved may request a hearing from the Pastor and School Advisory Council. Such requests shall be submitted in writing within 10 days of the expulsion decision.

Bullying/Harassment

Bullying and harassment is a violation for any student, parent, teacher, administrator or other school personnel of the Diocese of Spokane.

I. Investigation

The school will investigate complaints of harassment and take action against any violation of this policy. Such action may include, but is not limited to, warning, suspension, exclusion, expulsion, remediation, termination, or discharge.

Determine if you need outside assistance. Depending on the severity of the allegation, pastors, the superintendent and outside agencies (CPS and/or law enforcement) may be contacted to further the investigation.

If outside agencies are brought in, the school will follow their investigative procedures. When a student is in our care, school personnel will be present when a student is being questioned by an outside investigator.

The school, if it deems warranted, may retain its own private investigator.

The principal may take immediate steps, at her/his discretion, to protect the complainant, pupils, teachers, administrators or other school personnel pending completion of an investigation of alleged harassment or violence. Students or personnel may be asked to stay at home until the investigation is completed.

To determine the severity of the incident, and/or the potential for violence, the following considerations might be explored:

Was the intent to harm?

Was the threat really directed at the person?

Where did the problem originate: home/school?

Does the student have the potential to carry through the threat or incident?

Was the act premeditated?

Is there more “outside” information needed?

Is the student “agitated” now? Does he/she need to be removed immediately?

What precipitated the action?

Is this a repeated behavior?

II. Reporting

The investigation will be completed as soon as practical. The principal shall communicate the findings to the pastor(s) and to the Diocesan Superintendent of Schools. A report, including documentation, will be kept on file at the school after the investigation has been completed.

When students are subject to harassment, the parents or guardians of the alleged victim and the alleged perpetrator will be notified. Privacy and confidentiality rules shall apply when such incidents occur.

III. Consequences

After the investigation is complete, consequences may include but are not limited to:

Action plan to correct the conduct

Counseling

Psychological evaluation

Suspension (short term/long term)

Expulsion

IV. Definitions

HARASSMENT AND INTIMIDATION: RCW 9A.46.020 STATE CRIMINAL CODE

A person is guilty of harassment if, without lawful authority, the person knowingly threatens:

  • to cause bodily injury immediately or in the future to the person threatened or to any other person; or
  • to cause physical damage to the property of a person other than the actor; or
  • to subject the person threatened or any other person to physical confinement or restraint; or
  • maliciously to do any other act which is intended to substantially harm the person threatened, or another with respect to his or her physical health or mental health safety; and the person by words or conduct places the person threatened in reasonable fear that the threat will be carried out. “Words or conduct” includes, in addition to any other form of communication or conduct, the sending of an electronic communication.
  • CODE OF WASHINGTON ANNOTATED TITLE 28 PUBLIC SCHOOLS AND COLLEGES COMMON SCHOOL PROVISIONS

Harassment, intimidation, or bullying means any intentional written, verbal, or physical act:

  • That physically harms a student or damages the student’s property; or
  • Has the effect of substantially interfering with a student’s education; or
  • Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or
  • Has the effect of substantially disrupting the orderly operation of the school.

FACTS ABOUT HARASSMENT FROM WASHINGTON SCHOOL LAW PRIMER

The threat must be a “true threat.” A “true threat” is a serious one, not uttered in jest, idle talk, or gossip.

The threat can be communicated to the victim indirectly by a third person.

The “person threatened” who has “reasonable fear” must be the person to whom the threat is directed, not a third party to whom the threat was revealed or communicated.

The person making the threat must know that his or her comments could be reasonably interpreted as a threat.

It is irrelevant whether the person making the threat actually intended to carry it out.

SEXUAL HARASSMENT consists of unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct or other verbal or physical conduct or communication of a sexual nature.

RACIAL HARASSMENT consists of physical or verbal conduct relating to an individual’s race.

INTIMIDATION OR BULLYING is a conscious, willful, and deliberate hostile activity intended to harm or induce fear through an imbalance of power, the threat of further aggression, or the intent to harm. These actions may be obvious or subtle.

VIOLENCE is a physical act of aggression, force or assault upon another. Violence is an exertion of physical force so as to injure or abuse. It is an intense, turbulent, or furious and often destructive action or force.

Electronic Devices/Cell Phones

Students are discouraged from bringing any electronic device to school. Teachers may confiscate any or all items which cause a disruption to the educational environment and/or process. Electronic devices will not be used or turned on at any time during the school day, which is defined as 8:10 am to 2:55 pm Monday through Friday.

The school is not responsible for lost phones or other electronic devices. Students should keep phones in their backpacks and should be turned off during school hours.

It is against school policy and Washington law to record to transmit a private conversation without the express consent of every person involved in the conversation. Using any electronic device, including but not limited to cell phones, tablets, and watches, to record or eavesdrop on private conversations is prohibited without the express consent of every person involved in the conversation.

CONSEQUENCES FOR ELECTRONIC DEVICE VIOLATIONS:

1st Occurrence: Confiscation of the electronic device and returned to student at the end of the school day.

2nd Occurrence: A call home to the parent/guardian. The device will be held by the school principal until the parent can retrieve it.

3rd Occurrence: The device will be held by the school principal until a parent-student-administrator conference can be arranged.

Safety

Emergencies:

In the event of an emergency, the Principal or the designated representative will assume the leadership of the disaster procedures for St. Charles Catholic School. At all times, the primary concern is for the welfare and safety of the students. Transportation or release of students during an emergency will be directed only after their safety and welfare is determined. Classes will not be dismissed and students will remain under the supervision of school authorities. When the situation permits a safe departure of the students, the students will be released only to parents or persons authorized to pick up the child as indicated on the student emergency card.

Please keep information on school records current as to present home address, telephone numbers, emergency contact people, and persons authorized to take custody of the student. Allow the school to determine the safe departure of students and not burden communication lines with inquiries pertaining to such.

In the event that the school is required to evacuate to an offsite location, students and staff will walk to Glover Middle School – 2404 W. Longfellow, 509-354-5328.

Parents will be notified during an emergency via IRIS (Immediate Response Information System) as soon as possible.

Video Surveillance

The use of video cameras on school property ensures the health, welfare, and safety of all staff, students and visitors on property, and to safeguard facilities and equipment. Viewing of the surveillance footage is not available to the public.

Illness/Medications

If your student is sick with a communicable disease (i.e. pink eye, strep throat, influenza, norovirus, etc.) we ask that you please keep your student home until fever-free, not throwing up, on antibiotics, etc. for at least 24 hours. The common cold is not typically a reason to miss school unless your child is not able to focus as they normally would. A fever is defined by the school as 99.5 degrees Fahrenheit or higher.

By Law, both public and private schools cannot administer medication to students without a medication form completed by a medical care provider. Medication forms are available in the information center located in the main hallway. Designated school personnel must administer all medication in the school office. All medications must be brought to the school office by a parent or guardian in its original pharmacist or manufacture labeled container. Medication of any kind (cough drops, Tylenol, eye drops, creams, etc.) cannot be sent to school with children and/or be self-administered. All mediations are to be administered in the school office by designated personnel.

*** PLEASE REVIEW THE ST. CHARLES SAFETY PLAN FOR COVID-19 ILLNESS-RELATED POLICIES***

Telephone Use

Students may NOT use the phone in the classroom for any reason. Students must get permission from their teacher to come to the office to make phone calls.

Inclement Weather/School Closures

The decision to close school is based on weather, road conditions and student safety. Often we will follow Spokane Public School’s lead on closing; however, there may be exceptions to the rule depending on the weather or extraneous situations. In addition, most of our students come to school via car and very few walk. Spokane Public Schools have large numbers of students who walk to school, thus the district may close in the event that side streets are not cleared enough for walking students.

Parents will be notified of a school closure via IRIS. Local TV stations will have school closures on the crawl found on the lower section of the screen. If St. Charles Catholic School is not on the crawl, assume that school is open. Any closure will also be posted on our school Facebook page.

The same will occur if a mid-day dismissal must occur. If it becomes necessary to dismiss the students early during the day, the school will notify parents or emergency contacts at home or work. However, every effort will be made to keep students at school.

It should be noted that the decision to send a child to school during extreme weather conditions is the parents’/guardians’. If you, as the parent, do not feel conditions are such as you are able or feel that it is not safe to transport your child, do not send them to school. Students will be excused for the days in question following the acceptable absence notice policy. In addition, school will not open if we believe that it is not safe for students and staff.

*We currently have the ability to transfer our learning quickly to a remote environment. We will reevaluate our inclement weather procedures as we get nearer to winter and make decisions regarding remote learning on inclement weather days at that time.*

Nutrition

We will be offering a limited hot lunch program at St. Charles this year. Please ensure your child has a nutritious lunch and a morning snack each day. Students will not be permitted to use the water fountains for drinking, so please also send your student with a refillable water bottle.

Bikes/Skateboards/Etc.

Students may not ride their bikes, scooters, skateboards, skates, or longboards while on parish/school grounds. They are to walk them only. Students are to park and lock their bikes in the bike rack located on the blacktop area. Scooters, skateboards, longboards and skates can be kept in a designated spot by the teacher.

Lockers

We will not be utilizing lockers at St. Charles this year in order to minimize hallway traffic and maintain distancing.

Search and Seizure

All desks and other storage are the property of the school and subject to search at the discretion of the administration. St. Charles reserves the right, with reasonable suspicion, to examine a student’s personal possessions and will seize items pertaining to infractions of school policies.

School Property

Carelessness on the part of any student which results in damage will be the responsibility of that student or his/her parents. All textbooks are to be covered and are to be carried in a waterproof book bag. The total cost of replacement will be charged for any book that is lost or abused.

Money

Students should be discouraged from bringing large sums of money to school. Teachers should not accept responsibility for caring for money belonging to students.

Parties

Invitations to parties should be mailed from home or phone contacts made outside of school time. Invitations for all students in a class (boys and girls) may be handed out at school. No presents for individual students by other students are permitted. At this time, in accordance with DOH recommendations and state mandates, we strongly discourage in-person parties in order to maintain the health of our school community and continue to offer in-person instruction.

Drop-off/Pick-Up

Morning Drop-Off

Preschool/Extended Care — Families should park in the front parking lot and walk their student into preschool and/or extended care in the morning. Students must be signed-in (gym for extended care, classroom for preschool). Preschool sign-in begins at 8:05 am.

K-8th Grade — Parents should drive to the back of the school, entering the east driveway off Alberta and leaving by the west driveway on “A Street.” Students will wait outside to be picked up by their classroom teacher. Supervision will begin at 7:55 am. Please do not drop off your student before this time.

Afternoon Pick-Up

Preschool/SVL/Extended Care — Families should park in the front parking lot and go to their student’s classroom to sign-out their child. For extended care/SVL, please park in the front of the building.

K-8th Grade — Families should drive to the back of the school, entering the east driveway off Alberta and leaving by the west driveway on “A Street.” Students will wait outside with the teachers on duty to be picked up by their family. Please do not park along the alley and get out of your car as this disrupts the flow of traffic.

If you need to change after school plans for your student, please notify the office prior to 2:30 pm. Students will not be permitted to call parents to change plans (i.e. go to a friend’s house, etc.). Arrangements need to be made before school and the office should be notified. This is for student safety. Students not picked up by 3:05 pm will be taken to SVL and/or Extended Care and you will be charged the Extended Care rate.

School Mass

School Liturgy begins at 8:30 am on Wednesdays. All students, Kindergarten through 8th grade, are expected to participate at weekly Mass. Families are encouraged and welcome to attend school Masses.

Extended Care

Extended Care is the before and afterschool care program at St. Charles Catholic School. The Extended Care Handbook is available in the office. It is available for students in preschool through age 12. Preschool students have access before school and after school every day. Students in Kindergarten through age 12 have access before school every day, after SVL Monday through Thursday and after school on Friday.

Fees: $6 per hour, billed in 1/2 hour increments.

Spokane Virtual Learning (SVL)

All students in Kindergarten through 8th grade are enrolled in the SVL program through Spokane Public Schools. This allows students and teachers to utilize internet-based enrichment programs during the school day. Students also have access to SVL after school Monday through Thursday from 2:55 pm to 4:00 pm. This is a free program to families and is required as part of our St. Charles academic program.

Class Size

The number of students in any self-contained classroom shall not exceed the number of pupils listed below:

Preschool (20)

Kindergarten (24)

Grades 1-3 (28)

Grades 4-6 (30)

Grades 7-8 (32)

Class size may be increased with an aide depending on enrollment.

Attendance

Regular attendance is required of all students to support their academic success. The interaction and personal relationships between students and teachers and between students and peers are aspects of education that cannot be made up once they are missed. Therefore, it is important to emphasize regular class attendance. It is the student’s responsibility to make up all missing work due.

Family vacations should coincide with school holidays. Students who leave school for family vacations or other related extended periods of time will have the same number of days missed to make up their work upon return to school. Teachers will not provide homework in advance since experience shows that the work is rarely completed and generally has to be reassigned after the student returns.

Families have the option to provide the teacher a homework note in the event of a family emergency. A parental/guardian note will not be accepted for sporting events, recitals or other extracurricular activities.

Excessive absences (defined as 10% of the attendance period) may result in necessitating a doctor’s note to excuse further absences.

Students in Kindergarten through 8th grade will be considered Tardy after 8:10 am. If tardy, a parent/guardian must sign the student in at the office. Students are then to go directly to their classroom. Tardy and absence information will be kept by teachers. Excessive tardies will result in a meeting with the principal.

Curriculum

St. Charles Catholic School will implement the Diocesan curriculum standards, which are available at dioceseofspokane.org. All St. Charles students are expected to participate in the Religion curriculum as a school subject.

Grading

Grading Scale (Grades 4-8):                      

A = 93-100 %

                        B = 85-92 %

                        C = 75-84 %

                        D = 68-74 %

                        F = 67% and below

Homework

Kindergarten — In order to build a strong knowledge base and a love of learning it is strongly suggested that parents read at least 10 minutes to their child each night.

1st-8th Grades — Academic success requires consistent home study on the part of students. Homework in the primary grades builds understanding of why homework is important, develops a work ethic and accountability in young students. Homework is an essential element in the total school program. The following are suggested time allotments for home study:

                        1st — 10 minutes/day

                        2nd — 20 minutes/day

                        3rd — 30 minutes/day

                        4th — 40-50 minutes/day

                        5th — 50-60 minutes/day

                        6th — 60-75 minutes/day

                        7th/8th — 75-90 minutes/day

This time allotment is geared to the average student. Students should be electronic-free when doing homework or study (unless required by the assignment). Homework/study will vary according to individual ability, study environment, and habits. Homework includes areas which are not written. Library reading should be part of the study pattern. Research, current events, and long-range projects are integral components of home study.

Students are to do their best to complete homework assignments. A completed assignment is defined as all the questions answered or at the very least an attempt to answer the questions. Parents may place a note on the assignment in the event the student has difficulty with a question or understanding a concept. This would be rare as all information on the homework assignment will have been explained in class. Rarely will there be an exception to that rule. However, a pretest would qualify as an example. Questions not answered will be counted as incorrect and deducted from the paper’s score.

Students are to turn in homework on the date due. The student is to head their paper using the St. Charles heading format which is taught in the 3rd grade and is consistent through the 8th grade. The format in the top left corner is as follows:

Student #

Name — Note: First and last are required for 7th and 8th grade students

Subject

Date

Assignment

10% will be deducted from the final grade on any assignment that does not follow the above format at all grade levels.

Late Work:

5th-8th Grade — Assignments are due at the beginning of the school day. Students should not be working on homework during class on the day it is due. The responsibility to turn in assignments rests on the student.

Missed assignments MUST be turned in within 3 school days of the due date.

Late graded assignments will be reduced by 10% per day beginning with the due date of the assignment, and after 3 days the assignment will be reduced to zero.

Late work will NOT be accepted the last week of each quarter unless the student is sick during that week.

Extensions for late work may be granted at the discretion of the classroom teacher.

A student who is absent will have the same number of days to make up class assignments. That is, a one-day absence equals one day to make up the assignment. The teacher has the option to extend this policy under special circumstances. Any special extension must be set in place by the teacher and recorded in writing.

Examples:

Long term assignments are due on the due date regardless of absences.

If a student has been given an assignment and then misses school the day the assignment is due, the assignment will be due the day the student returns.

If a student is given an assignment on Tuesday with a due date of Thursday, the student is then absent on Wednesday and returns to school on Thursday, then the assignment is due Thursday. The student was present for the assignment and knew the due date. If this student also missed Thursday, then the assignment would be due on the day they return.

These guidelines also apply to quizzes and tests.

Algebra students are expected to follow the contract they sign at the beginning of the year.

Middle School teachers are committed to having daily work and tests graded and posted on Sycamore within five school days after the due date. Major assignments such as long-term projects and essays may take slightly longer.

Report Cards

Report cards are issued quarterly to assess each child’s academic and behavioral accomplishments during that quarter. The grading system for 4th-8th grades consists of percentages and letter grades. Percentages reflect the increments of improvement. All fines must be paid and books and sports uniforms returned before the fourth quarter report cards will be given to the student.

Midterms — Progress reports are available to parents of all students in 4th-8th grade to inform them of their children’s progress.

Honor Roll — Honor awards are given quarterly and awarded to students who have maintained a 93% or better average without rounding the average up. This distinction is made due to the fact that subject grades are rounded up each quarter.

Conferences

The following two requirements apply to all elementary schools in the Diocese:

There must be a minimum of two opportunities for formal, individual parent-teacher conferences a year for each student. At St. Charles, conferences are held in the fall and again in the spring and may be scheduled more frequently, as needed.

Parents are required to sign and return mid-term reports, report card envelopes, and conduct referrals.

School-wide Discipline Policy

Self-discipline is our ultimate goal. For some infractions or for serious academic negligence, students may be placed on probation, which may prevent them from participation in school activities. Please note that harassment is now listed as a serious offense. Also, as per Washington State law, any student bringing a gun or dangerous weapon to school will be referred to the criminal justice system or juvenile delinquency system.

Teacher and Parent Responsibility

Basic classroom discipline is the responsibility of the teacher and the students. The teacher holds both the authority and the responsibility to implement the philosophy, goals, objectives and policies of St. Charles School. Should an individual fail to exercise self-discipline, it may become necessary to apply appropriate measures to promote the values of the school and to safeguard the rights of others. Corrections, remedial behaviors or services, temporary removal from the classroom with voluntary return to class when student is able to follow rules, and conferences with parents and/or Principal may be included among the measures taken. Parents will be involved in cooperative remedial action whenever this seems necessary and appropriate. The following is a description of disciplinary procedure:

Disciplinary action first involves the teacher and the student. Each teacher is expected to establish and consistently follow through with prescribed consequences. Parents are notified if the behavior continues.

Repeated or serious offenses are brought to the Principal’s attention. A conference is held with the teacher, student and Principal.

If unacceptable behavior persists, a conference is held with the parents, student, teacher and Principal.

The Principal’s major responsibility concerning student discipline is to administer the overall procedures and policies of the school.

Disciplinary Measures for Serious Offenses

The Diocesan Regulations concerning suspension and expulsion will be our guidelines for serious disciplinary infractions. Diocesan Regulation #5114.1 states the following: The following are serious offenses which will subject a student to disciplinary action with possible suspension or expulsion:

Serious and willful destruction of school property.

Repeated and open disrespect.

Repeated disobedience of school rules after sufficient warning to student and parents.

Moral infractions injurious to the students.

Serious and/or repeated stealing.

Use or distribution of tobacco in any form on the school premises.

STATE LAW PROHIBITS SMOKING OR VAPING ON SCHOOL GROUNDS AND AT SCHOOL EVENTS (INCLUDING SPORTS) BY ANYONE!

Sale of, possession of, use of, or being under the influence of alcoholic beverages or illegal drugs, inhalants, marijuana, narcotics of any kind, or hallucinatory drugs.

Possession or unauthorized use of dangerous weapons or explosives.

Possession or distribution of pornographic materials.

Improper or abusive language.

Any activity defined as criminal under the laws of the State of Washington and/or its subdivisions.

The following steps will be taken and must be in place in cases of serious misbehavior when suspension or expulsion is being considered:

Documented teacher conference with the child about the problem.

Documented conference with the student, parents and teacher (Principal if necessary).

If the problem persists, a documented conference with parent, teacher, student and Principal will be held to define a solution in writing. The student will be placed on one month’s probation. The Pastor will be notified.

If disciplinary action is required during that month or thereafter, the student is suspended for three days and is required to make up all his or her assignments.

Readmission after suspension requires a parent, teacher, and Principal conference before the student may return to the classroom.

Any additional serious infraction during the school year shall result in either automatic suspension or expulsion.

In the case of expulsion, all parties involved may request a hearing from the Pastor and School Advisory Council. Such requests shall be submitted in writing within 10 days of the expulsion decision.

Bullying/Harassment

Bullying and harassment is a violation for any student, parent, teacher, administrator or other school personnel of the Diocese of Spokane.

I. Investigation

The school will investigate complaints of harassment and take action against any violation of this policy. Such action may include, but is not limited to, warning, suspension, exclusion, expulsion, remediation, termination, or discharge.

Determine if you need outside assistance. Depending on the severity of the allegation, pastors, the superintendent and outside agencies (CPS and/or law enforcement) may be contacted to further the investigation.

If outside agencies are brought in, the school will follow their investigative procedures. When a student is in our care, school personnel will be present when a student is being questioned by an outside investigator.

The school, if it deems warranted, may retain its own private investigator.

The principal may take immediate steps, at her/his discretion, to protect the complainant, pupils, teachers, administrators or other school personnel pending completion of an investigation of alleged harassment or violence. Students or personnel may be asked to stay at home until the investigation is completed.

To determine the severity of the incident, and/or the potential for violence, the following considerations might be explored:

Was the intent to harm?

Was the threat really directed at the person?

Where did the problem originate: home/school?

Does the student have the potential to carry through the threat or incident?

Was the act premeditated?

Is there more “outside” information needed?

Is the student “agitated” now? Does he/she need to be removed immediately?

What precipitated the action?

Is this a repeated behavior?

II. Reporting:

The investigation will be completed as soon as practical. The principal shall communicate the findings to the pastor(s) and to the Diocesan Superintendent of Schools. A report, including documentation, will be kept on file at the school after the investigation has been completed.

When students are subject to harassment, the parents or guardians of the alleged victim and the alleged perpetrator will be notified. Privacy and confidentiality rules shall apply when such incidents occur.

III. Consequences:

After the investigation is complete, consequences may include but are not limited to:

Action plan to correct the conduct

Counseling

Psychological evaluation

Suspension (short term/long term)

Expulsion

IV. Definitions:

HARASSMENT AND INTIMIDATION: RCW 9A.46.020 STATE CRIMINAL CODE

A person is guilty of harassment if, without lawful authority, the person knowingly threatens:

to cause bodily injury immediately or in the future to the person threatened or to any other person; or

to cause physical damage to the property of a person other than the actor; or

to subject the person threatened or any other person to physical confinement or restraint; or

maliciously to do any other act which is intended to substantially harm the person threatened, or another with respect to his or her physical health or mental health safety; and the person by words or conduct places the person threatened in reasonable fear that the threat will be carried out. “Words or conduct” includes, in addition to any other form of communication or conduct, the sending of an electronic communication.

CODE OF WASHINGTON ANNOTATED TITLE 28 PUBLIC SCHOOLS AND COLLEGES COMMON SCHOOL PROVISIONS

Harassment, intimidation, or bullying means any intentional written, verbal, or physical act:

That physically harms a student or damages the student’s property; or

Has the effect of substantially interfering with a student’s education; or

Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or

Has the effect of substantially disrupting the orderly operation of the school.

FACTS ABOUT HARASSMENT FROM WASHINGTON SCHOOL LAW PRIMER

The threat must be a “true threat.” A “true threat” is a serious one, not uttered in jest, idle talk, or gossip.

The threat can be communicated to the victim indirectly by a third person.

The “person threatened” who has “reasonable fear” must be the person to whom the threat is directed, not a third party to whom the threat was revealed or communicated.

The person making the threat must know that his or her comments could be reasonably interpreted as a threat.

It is irrelevant whether the person making the threat actually intended to carry it out.

SEXUAL HARASSMENT consists of unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct or other verbal or physical conduct or communication of a sexual nature.

RACIAL HARASSMENT consists of physical or verbal conduct relating to an individual’s race.

INTIMIDATION OR BULLYING is a conscious, willful, and deliberate hostile activity intended to harm or induce fear through an imbalance of power, the threat of further aggression, or the intent to harm. These actions may be obvious or subtle.

VIOLENCE is a physical act of aggression, force or assault upon another. Violence is an exertion of physical force so as to injure or abuse. It is an intense, turbulent, or furious and often destructive action or force.

Electronic Devices/Cell Phones

Students are discouraged from bringing any electronic device to school. Teachers may confiscate any or all items which cause a disruption to the educational environment and/or process. Electronic devices will not be used or turned on at any time during the school day, which is defined as 8:00 am to 3:00 pm Monday through Friday.

The school is not responsible for lost phones or other electronic devices. Students should keep phones in a secured location and may only use them before and after school hours.

It is against school policy and Washington law to record to transmit a private conversation without the express consent of every person involved in the conversation. Using any electronic device, including but not limited to cell phones, tablets, and watches, to record or eavesdrop on private conversations is prohibited without the express consent of every person involved in the conversation.

CONSEQUENCES FOR ELECTRONIC DEVICE VIOLATIONS:

1st Occurrence: Confiscation of the electronic device, returned to student at the end of the school day.

2nd Occurrence: A call home to the parent/guardian. The device will be held by the school principal until the parent can retrieve it.

3rd Occurrence: The device will be held by the school principal until a parent-student-administrator conference can be arranged.

Safety

Emergencies:

In the event of an emergency, the Principal or the designated representative will assume the leadership of the disaster procedures for St. Charles Catholic School. At all times, the primary concern is for the welfare and safety of the students. Transportation or release of students during an emergency will be directed only after their safety and welfare is determined. Classes will not be dismissed and students will remain under the supervision of school authorities. When the situation permits a safe departure of the students, the students will be released only to parents or persons authorized to pick up the child as indicated on the student emergency card.

Please keep information on school records current as to present home address, telephone numbers, emergency contact people, and persons authorized to take custody of the student. Allow the school to determine safe departure of students and not burden communication lines with inquiries pertained to such.

In the event that the school is required to evacuate to an offsite location, students and staff will walk to Glover Middle School — 2404 W. Longfellow, 509-354-5328.

Parents will be notified during an emergency via IRIS (Immediate Response Information System) as soon as possible.

Video Surveillance:

The use of video cameras on school property ensures the health, welfare, and safety of all staff, students and visitors on property, and to safeguard facilities and equipment.

Illness/Medications

If your student is sick with a communicable disease (i.e. strep throat, influenza, norovirus, etc.) we ask that you please keep your student home until fever-free, not vomiting, on antibiotics, etc. for at least 24 hours. The common cold is not typically a reason to miss school, unless your child is not able to focus as they normally would. A fever is defined by the school as 99.5 degrees Fahrenheit or higher.

By Law, both public and private schools cannot administer medication to students without a medication form completed by a medical care provider. Medication forms are available in the information center located in the main hallway. Designated school personnel must administer all medication in the school office. All medications must be brought to the school office by a parent or guardian in its original pharmacist or manufacture labeled container. Medication of any kind (cough drops, Tylenol, eye drops, creams, etc.) cannot be sent to school with children and/or be self-administered. All mediations are to be administered in the school office by designated personnel.

Telephone Use

The telephone in the school office is reserved for business and school staff. Student use of the phone in the main hall is limited to emergencies. Students may NOT use the phone in the classroom to call parents asking permission to go to a friend’s house after school or to ask parents to bring forgotten items to school, i.e. homework, lunch, clothes, books, etc. Students must get permission from their teacher to come to the office to make these types of phone calls.

Inclement Weather/School Closures

The decision to close school is based on weather, road conditions and student safety. Often we will follow Spokane Public School’s lead on closing; however, there may be exceptions to the rule depending on the weather or extraneous situations. In addition, most of our students come to school via car and very few walk. Spokane Public Schools have large numbers of students who walk to school, thus the district may close in the event that side streets are not cleared enough for walking students.

Parents will be notified of a school closure via IRIS. Local TV stations will have school closures on the crawl found on the lower section of the screen. If St. Charles Catholic School is not on the crawl, assume that school is open. Any closure will also be posted on our school Facebook page.

The same will occur if a mid-day dismissal must occur. If it becomes necessary to dismiss the students early during the day, the school will notify parents or emergency contacts at home or work. However, every effort will be made to keep students at school.

It should be noted that the decision to send a child to school during extreme weather conditions is the parents’/guardians’. If you, as the parent, do not feel conditions are such as you are able or feel that it is not safe to transport your child, do not send them to school. Students will be excused for the days in question following the acceptable absence notice policy. In addition, school will not open if we believe that it is not safe for students and staff.

Nutrition

Hot Lunch will be served Monday through Friday beginning the first full week of September. Prices are posted on the school website. You must order your hot lunch online through the school website.

Charge Policy: Students who have not ordered and have forgotten a cold lunch will come to the office to call a parent. If a lunch cannot be brought to school, the student will receive a full lunch, and a charge will be added to the student’s FACTS account.

This year, we will be participating in the National School Lunch Program. This program allows us to offer Free and Reduced Lunch prices. Applications will be sent home in the First Day of School Packet and must be returned by Oct. 1st. Families who qualify will be notified via USPS mail. 

Wellness Policy: Students will receive nutrition education and physical activity as required by Diocesan standards. Lunches served by St. Charles Catholic School will meet the state nutrition and federal regulation guidelines. Nutrition information is available at anytime by written request to Trudy Girkins, our Kitchen Manager. Snacks served by the school will meet the Smart Snacks in School nutrition standards. This policy will be reviewed and updated regularly with stakeholder input.

Students have the option of purchasing milk for the entire school year. The cost is $60 per year and should have been marked on the registration form. If you did not sign up for milk, but wish to do so, please contact the office as soon as possible.

Athletics

A sports program is offered by St. Charles School for both boys and girls in grades Kindergarten-8th grade. Each student participating in the program shall present to the school proper forms which are available from the coach or at the School Office. PRIOR TO THE FIRST PRACTICE the following forms need to be completed and submitted to the coach:

Diocesan Parental Permission Form. Use Diocese website — see policy.

Physical Exam Form

Player participation fees

Student Athlete Parent Code of Conduct

Concussion Form

The Principal of St. Charles School is responsible for insuring that the athletic program is consistent with the philosophy and goals of St. Charles School and the Diocese of Spokane.

Philosophy — St. Charles school believes that all forms of student activities should contribute to the balanced and integrated development of the total person. We believe that a competitive sports program which emphasizes improving skills and the pursuit of excellence is essential to enjoyable competition. Furthermore, it has been studied and verified that these sports activities do, in fact, accomplish the objectives outlined below and contribute to the overall development of the student athlete. It has also been indicated that students involved in sports tend to excel in school and avoid activities that lead to the detriment of their healthy development. The ultimate objective is to create an athletic program, in which we will provide a spiritual atmosphere that encourages total development in our student athletes:

Increased sense of accomplishment and self-esteem;

Self-confidence and self-control through association with teammates and opponents in a competitive environment, promoting positive discipline and following school regulations;

Sportsmanship that reflects the moral code of our school community;

Development in physical skills, conditioning, and the formation of good overall health;

Leadership skills;

Social development that, through behavior, demonstrates respect for teammates, coaches, parents, officials, fans, property, and St. Charles Catholic School; and

Teaching the fundamentals of each sport, team concepts, and rules of the game.

All sporting activities will take place in a spiritual atmosphere of Christian growth and development.

Each student participating in league play is expected to maintain a minimum of a 75% average © or may not have earned a failing grade (F) in any subject at midterm or quarter.

Loss of Eligibility:

The student is required to attend games and practices but may not participate in any athletic game;

The student may continue to participate in practice;

The student may be reinstated to participate in games or matches after he/she has improved their grade to a 70% average in the course failed or an overall average of 75% or higher. If the grade has not improved, the suspension from games and matches will continue until the student has achieved the minimum passing grade in the course. Grades may be reviewed one week after the first week’s suspension.

End of the quarter does not reinstate a student who has lost their eligibility.

In the event of academic probation:

The teacher will provide a written note to the AD/principal who will in turn inform the coach that the student has been placed on academic probation.

The student’s teacher will provide written verification to the coach and principal that the student has been reinstated to participate in games or matches.

A student may appeal a suspension to the principal.

Athletic Regulations — Use Diocese website. See Athletic Handbook: Policies and Regulations for Diocese Schools. Athletic Policy Manual under Form S.

Athletic Grievance Procedure — All grievances will be presented in writing to the St. Charles School Principal who will work with the Athletic Director, coaches, and Diocese Athletic Committee as needed.

Bikes/Skateboards/Etc.

Students may not ride their bikes, scooters, skateboards, skates, or long boards while on parish/school grounds. They are to walk them only. Students are to park and lock their bikes in the bike rack located on the blacktop area. Scooters, skateboards, long boards and skates can be kept in a designated spot by the teacher.

Lockers

Students in 7th and 8th grade will be assigned a locker. Locks, lockers and cubbies are the property of St Charles School and students are granted use of the equipment for the school year. The following is required in order to retain the use of the lock, locker, and cubby:

A lock is used by the teacher to each student.

The student is not to share the locker combination with any other student. This is personal information and compromises the security of the locker. Students sharing their locker combination with other students will have their lock confiscated.

Locks are to be placed on the student’s locker and locked after EACH use. Locks left in the open position will be confiscated. Lost locks will not be returned to the student for the remainder of the school year.

Search and Seizure

All lockers, desks and other storage are the property of the school and subject to search at the discretion of the administration. St. Charles reserves the right, with reasonable suspicion, to examine an student’s personal possessions and will seize items pertaining to infractions of school policies.

School Property

Carelessness on the part of any student which results in damage will be the responsibility of that student or his/her parents. All textbooks are to be covered and are to be carried in a waterproof book bag. The total cost of replacement will be charged for any book that is lost or abused.

Money

Students should be discouraged from bringing large sums of money to school. Teachers should not accept responsibility for caring for money belonging to students.

Parties

Invitations to parties should be mailed from home or phone contacts made outside of school time. Invitations for all students in a class (boys and girls) may be handed out at school. No presents for individual students by other students are permitted.